Table of Contents
Mission Statement
Agency History
Statement of Intent
Confidentiality
Discrimination-Free Workplace
1.0
Employment Procedures
1.1 Recruitment
1.2 Employee Referral Program
1.3 Qualification and Selection
1.4 Promotion and Transfer
1.5 Hiring Process
1.5.1 CORI Clearance
1.5.2 Federal Immigration Reform
and Control Act of 1986
1.5.3 OSHA
1.5.4 Credentials and Training
Certificates
1.5.5 Driver’s License & Motor Vehicle Record Check
1.6 Hiring of Relatives or Individuals
in Significant Relationships
1.7 Hiring of Consumers
1.8 Working in a Program Where
a Family Member Receives Services
1.9 Human Resources Orientation
and Organization Orientation
1.10 Introductory Employment Period
1.11 Regular Employment Status
1.12 Accommodations of Certain
Disabilities
2.0
Administrative Provisions
2.1 Job Description
2.2 Work Schedules
2.2.1 Maximum Work Hours Allowable
in 24 Hours
2.2.2 Time Sheets
2.2.3 Meal and Intermittent
Breaks
2.2.3.1 Meal Breaks
2.2.3.2 Intermittent Breaks
2.2.4 Inclement Weather
and Emergency Closings
2.2.4.1 Inclement
Weather
2.2.4.2 Emergency Closing
2.3 Employment Categories
2.3.1 Full-Time
2.3.2 Part-Time
2.3.3 Relief Staff
2.3.4 Per Diem Staff
2.3.5 Temporary Staff
2.3.6 Respite/Support Provider
Staff
2.3.7 Live-In Staff
2.3.8 Exempt Employees
2.3.9 Non-Exempt Employees
2.4 Salary
2.4.1 Overtime
2.4.2 Compensatory Time/Flexible
Scheduling
2.4.3 On-Call Coverage Compensation
2.4.4 Overnight Trips
2.4.4.1 Defining Hours of Work
2.4.4.2 Night-Time Hours
2.4.4.3 Training Trips
2.5 Personnel Files
2.6 Driving on the Job
2.6.1 Mileage Reimbursement
2.6.2 Use of Personal Vehicles
2.6.3 Use of Organization Vehicles
2.6.4 Safe Driving Policy
2.6.5 Accidents/Traffic Violations
2.7 Other Administrative Provisions
2.7.1 Changes of Personal Information
2.7.2 Organization Property
2.7.3 Personal Property
2.7.4 Organization Communications
2.7.5 Smoking Policy
2.7.6 Political Activity
2.7.7 Solicitation/Distribution
of Materials
2.7.8 Conflict of Interest
2.7.8.1 Private Practice/Outside
Clinical Employment
2.7.9 Out-of-Pocket Expenses
2.7.10 Work-Related Injuries
2.7.11 Dress and Appearance
2.7.12 Travel Expense Guidelines
and Procedures
3.0
Fringe Benefits
3.1 Mandated Payroll Contributions
3.2 Group Insurance Coverage
3.2.1 Health Insurance
3.2.2 Dental Insurance
3.2.3 Life Insurance
3.2.4 Disability Insurance
3.3 Dependent Care Assistance
Plan
3.4 Tax-Sheltered Annuity (TSA)
3.5 COBRA
3.6 Professional Growth and Development
3.6.1 Tuition Reimbursement
4.0
Leave Time
4.0.1 Calculating Leave Time – All Employees
4.0.2 Calculating Leave Time – Non-Exempt Employee
4.0.3 Calculating Leave Time – Exempt Employees
4.0.4 Process for Requesting
Leave Time
4.0.5 Part-Time Employees Working
in More Than One Position
4.0.6 Rehired Employees with
at least 3 years tenure
4.1 Sick Leave
4.1.1 Overview of Using Sick
Leave Benefits
4.1.2 Sick Leave Accruals
4.1.3 Process for Requesting
Sick Leave Time
4.1.4 Sick Leave Time--Non-Exempt
Employees (Hourly Employees)
4.1.5 Sick Leave Time--Exempt
Employees (Salaried Employees)
4.2 Vacation Leave
4.2.1 Vacation Carryover
4.2.2 Former Employees-Credit
for Past Employment
4.3 Personal Leave
4.4 Holiday Leave
4.5 Earned Time—Emergency
Service Staff Only
4.6 Leave Accrual Maximums
4.7 Small Necessities Leave
4.8 Family and Medical Leave
4.8.1 Eligibility
4.8.2 Leave Duration
4.8.3 Notice Requirements
4.8.3.1 Planned FMLA Leaves
4.8.3.2 Unplanned FMLA Leaves
4.8.4 Use of Leave Time Benefits
4.8.5 Required Medical Documentation
4.8.6 Insurance Premiums and
Other Benefits During Leave
4.8.7 Intermittent Leave
4.8.8 Employment Status at the
Conclusion of FMLA Leave
4.9 Leave of Absence - Other
4.10 Special Leave Categories
4.10.1 Maternity Leave for Women
Not Qualified Under FMLA
4.10.2 Jury Duty
4.10.3 Bereavement Leave
4.10.4 Military Leave
4.10.5 Workers’ Compensation
4.10.6 Discretionary Leave
5.0
Performance Evaluation
6.0
Counseling, Warning and Disciplinary Action
7.0
Termination of Employment
7.1 Resignation
7.2 Extended Work-Related Injury
Leave
7.3 Reduction in Force
7.4 Dismissal
7.5 References for Past/Current
Employees
7.6 Exit Interviews
7.7 Final Pay
7.8 Copyrighting Standards
7.9 Disposal of Personal Property
8.0
Standards for Employee Conduct
8.1 Criminal Convictions
8.2 Situations Warranting Inspections
of Organization/Personal Property
8.2.1 Conducting Inspections
9.0
Drug and Alcohol Policies
9.1 Definitions
9.1.1 Covered Employees
9.1.2 Legal Drugs
9.1.3 Illegal Drugs
9.1.4 Prescription Drug Use
9.1.5 Reasonable Suspicion
9.2 Drug and Alcohol Policy Statement
9.3 Rules of Conduct
9.4 Drug and Alcohol Testing
9.4.1 Standards for Substance
Testing
9.4.2 Conducting Drug/Alcohol
Testing
10.0 Anti-harassment and Anti-sexual Harassment
11.0 Grievance Procedure
12.0 Investigation
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